[Hiring] Chief of Staff @Oceans

Role Description

As Chief of Staff, you’ll be the right hand to one of our clients, acting as an extension of their leadership to drive business priorities forward. More than just a behind-the-scenes operator, you’ll be empowered to speak in meetings on their behalf, make strategic decisions, and ensure that key initiatives move efficiently from concept to execution. This is a role for someone who thrives in high-stakes environments, balancing strategic insight with hands-on execution to maximize impact across the organization.

Your success as a Chief of Staff will be measured by your ability to amplify your executive’s effectiveness, ensuring that the business runs smoothly while driving their strategic vision forward.

• Executive Representation & Strategic Execution
  • Act as a proxy for your executive in meetings, contributing strategic insights and making decisions in alignment with their vision.
  • Provide critical support in setting and driving company priorities, ensuring that key initiatives stay on track.
  • Liaise between the executive and internal teams, ensuring clarity of direction, alignment, and execution.
  • Draft and deliver key communications, such as executive reports, presentations, and strategic memos.
  • Summarize complex information into actionable insights, helping your executive make informed decisions.
• Business Operations & Cross-Functional Leadership
  • Drive operational efficiency by identifying bottlenecks, streamlining workflows, and implementing best practices.
  • Manage high-priority projects, ensuring they are executed effectively and on time.
  • Collaborate with department leaders to ensure cross-functional coordination and alignment with company goals.
  • Establish and track key performance indicators (KPIs) to measure success and drive continuous improvement.
  • Handle sensitive and confidential matters with discretion and professionalism.
• People & Stakeholder Management
  • Build and maintain strong relationships across the company, acting as a bridge between leadership and teams.
  • Guide and support teams in executing on strategic objectives, ensuring alignment with business priorities.
  • Work closely with HR, finance, and other departments on key initiatives such as organizational planning and talent strategy.
  • Manage select individuals or teams, ensuring their efforts align with the business goals.

Qualifications

• Professional fluency in English, with excellent reading, writing, and speaking abilities.
• At least 8 years in a communication-heavy role at a reputable firm, demonstrating strong interpersonal and organizational skills.
• An undergraduate degree is preferred, though relevant work experience is also valued. Certifications such as an MBA, CFA, CIM, CIPM, or CIMA will be considered as an added advantage.
• Diversity of experience is core to Oceans. You are expected to work inclusively with individuals from a variety of backgrounds, ensuring that both personal and collective dignity are supported.

Requirements

• Decision-Making & Empathetic Communication: Ability to make high-stakes decisions that impact business growth or project continuity, while ensuring clear communication with stakeholders.
• Strategic Thinking, Execution & Attention to Detail: Capability to align business priorities with clear detailed action plans and measurable outcomes.
• Stakeholder Management & Adaptability: Experience in navigating cross-functional relationships and influencing key stakeholders, adapting to shifting priorities or changing circumstances.
• Operational Efficiency & Problem Solving: Proven track record of leading initiatives that require initiative, ensuring clarity and progress throughout.
• Leadership & Initiative: Experience in leading initiatives that require clarity and progress throughout.
• Tech Proficiency & Time Management: Ability to use technology to improve operations and processes, while managing time effectively to achieve key objectives.

Role Specifications

This is a remote role, where you will be expected to work a split shift with some overlap with our client’s time zone. You will, however, be expected to be present for in-person training programs during your first 3.5 weeks with us. During the offer process, we’ll share more information about our benefits and compensation philosophy, considering both market trends and individual factors.