[Hiring] Canadian Real Estate Virtual Assistant @Assist World

Role Description

We are a growing real estate business based in Ontario, Canada, looking for a highly organized, proactive, and detail-oriented Virtual Assistant to support day-to-day operations. This role is ideal for someone with previous real estate administration experience who can confidently manage tasks independently, communicate professionally, and thrive in a fast-paced environment.

Key Responsibilities

• Real Estate Administration
  • Managing contracts and e-signatures
  • Organizing offers and preparing offer summaries
  • Coordinating showing feedback by contacting brokerages and agents
  • Managing emails and client communication
  • Preparing listings and listing documentation
  • Researching zoning, taxes, township regulations, and municipality information
  • Updating CRM systems and maintaining organized records
• Marketing & Content Support
  • Creating feature sheets, ads, and marketing materials in Canva
  • Assisting with social media content and scheduling
  • Basic video editing for YouTube and marketing clips
  • Website updates using Wix
  • Supporting blog posts and digital marketing tasks during slower periods

Qualifications

• Has strong English communication skills (written and spoken)
• Is highly detail-oriented and reliable
• Learns quickly and works independently
• Is proactive and solution-focused
• Is comfortable handling confidential information
• Has strong organizational and multitasking abilities
• Is available for regular Zoom meetings and screen-sharing sessions

Requirements

• Canadian real estate administration experience
• Knowledge of Ontario real estate processes
• Experience with contracts, listings, and offer management
• Familiarity with municipalities, zoning, and tax research
• Experience using:
  • Canva
  • ChatGPT or AI tools
  • Wix
  • Google Workspace
  • Video editing tools
• Reliable high-speed internet
• Fast and dependable computer/laptop
• Quiet professional workspace
• Webcam and microphone for Zoom meetings

Benefits

• $600 - $800 a month
• Must be available during weekday afternoons in Eastern Time (Canada)
• Flexible scheduling within those hours
• Part Time - 20 hours per week (May increase further down the line)
• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle