[Hiring] C-Level Executive Assistant @Paired

Role Description

We are seeking an experienced Executive Business Partner to the CFO to provide high-level strategic and operational support. The Executive Business Partner will act as a key collaborator in managing the CFO’s priorities, optimizing workflows, and driving initiatives that enhance financial performance and organizational effectiveness. This remote role offers the opportunity to operate within a fast-paced environment, partnering closely with senior leadership to influence key decisions and deliver impactful outcomes.

Key Responsibilities

• Own and manage the CFO’s calendar across multiple Google accounts, ensuring optimal prioritization, scheduling, and time allocation.
• Triage and manage inbox communications, drafting responses and handling correspondence on behalf of the CFO.
• Prepare meetings end-to-end: agendas, materials, briefing docs, and ensure follow-ups and action items are executed.
• Oversee vendor and contract administration across 20+ active vendors, including tracking deliverables and performance.
• Manage renewal calendars, proactively flagging upcoming deadlines and negotiating timelines where needed.
• Support exit readiness initiatives, including coordination of documentation and M&A data room preparation.
• Coordinate with legal teams on contracts, compliance, and documentation workflows.
• Book and manage complex travel arrangements, including multi-leg and international itineraries.
• Handle personal and property-related coordination tasks with a high level of discretion and reliability.
• Build and optimize internal systems using tools like Google Workspace, Slack, Notion, and DocuSign.
• Leverage AI tools (e.g., Claude, ChatGPT) to streamline workflows, automate tasks, and improve efficiency.

Qualifications

• 5+ years of experience supporting C-level executives (ideally CFO, COO, or General Counsel).
• Proven experience in a fast-paced e-commerce or DTC environment.
• Strong experience managing complex calendars, inboxes, and executive communications.
• Hands-on experience with vendor management, contract administration, and renewal tracking.
• Exposure to legal coordination, compliance processes, or M&A support (data rooms, due diligence, etc.).
• Advanced proficiency in Google Workspace, Slack, Notion, and DocuSign.
• Strong spreadsheet skills (data tracking, organization, and reporting).
• Familiarity with EOS/Traction frameworks is a strong plus.
• AI-native mindset with demonstrated use of tools like Claude or ChatGPT in daily workflows.
• Exceptional written and verbal communication skills in English.
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
• Strong judgment and ability to operate with discretion and confidentiality.
• Proactive, resourceful, and capable of operating with minimal supervision.

Benefits

• Competitive salary.
• Ability to work remotely.