[Hiring] Buying Assistant @Virtual Staff 365

Role Description

Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories. They are now seeking to hire a Buying Assistant to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.

Job Responsibilities

• Data and Systems Administration
  • Accurately input and maintain product information, purchase orders, and supplier details
  • Maintain internal systems and spreadsheets with up-to-date product and order details
  • Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse
• Supplier and Critical Path Coordination
  • Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues
  • Update and manage the critical path to ensure timelines and key dates are met
  • Assist with sample tracking and coordination
• Administrative Support and Team Communication
  • Provide general administrative support to the Buyer including document management and scheduling
  • Communicate clearly and proactively with internal teams to support stock flow and resolve issues

Qualifications

• Previous experience in retail or administration
• Strong attention to detail and accuracy in data entry
• Excellent organisational and time management skills
• Proficiency with Microsoft Excel and general computer systems
• Confident using Microsoft Teams for video calls and live chat
• Clear and confident written and verbal English communication
• Fast learner who can adapt and work across a variety of tasks
• Reliable workstation setup featuring dual monitors and high-speed internet

Requirements

• Nice-to-Have Skills
  • Experience using Shopify
  • Experience using Style Arcade
• Permanent work-from-home set-up
• Dayshift (Australian Eastern Standard Time business hours)
• Full-time job

Benefits

• HMO (STAFF only)
• Annual leave
• 13-month pay
• With Government mandated benefits