[Hiring] Buying Assistant @Virtual Staff 365

Role Description

To maintain operational efficiency, our client is looking for a Buying Assistant to support their purchasing team with administrative tasks, supplier coordination, and order management.

• Purchase Order (PO) Management
  • Ensure timely booking of POs (at least two weeks in advance).
  • Monitor unbooked POs and follow up with suppliers.
  • Send reminders for promotional POs to suppliers (four weeks before promotions).
  • Maintain and update "No Show Reports", ensuring outstanding bookings are addressed.
  • Process purchase order amendments and update vendor emails regarding changes.
• Supplier Coordination & Order Tracking
  • Liaise with local and overseas suppliers to track deliveries.
  • Verify and check overseas order delivery bookings.
  • Communicate with internal teams regarding order status and adjustments.
• Administrative & Reporting Tasks
  • Generate reports related to PO status, supplier updates, and order tracking.
  • Assist in general administrative tasks as directed by the Buyer.
  • Ensure compliance with company policies, procedures, and occupational health and safety (OHS) guidelines.

Qualifications

• Experience in buying, procurement, or administrative roles within retail or eCommerce.
• Proficiency in SAP, and Microsoft Office (Excel, Word, Outlook).
• Strong analytical skills to assist in data-driven decisions.
• Excellent vendor management and communication skills.
• Highly organised with strong attention to detail.
• Ability to multitask and work independently in a fast-paced environment.
• Customer-focused mindset with a proactive approach to problem-solving.

Benefits

• Permanent work-from-home set-up.
• Dayshift (Australian business hours).
• Full-time job.
• HMO.
• Annual leave.
• Christmas Bonus equivalent to 1 month's wage (pro-rata).