[Hiring] Business Support Officer @Sobi

Role Description

This is a remote position.

Introduction/Purpose: The local Business Support Officer supports the local brand teams.

Key Responsibilities/Scope of the Job:

• Business Support
  • Administrative support when requested to brand teams in local affiliate
  • Organization Team Meeting (book meeting rooms, organize lunch/dinner, etc.)
  • Marketing material archiving for legal purpose
  • Daily monitoring of mailbox (TBC) and office general phone number (TBC) (incl. forward of SMPCs/PIL updates and archiving in line with SOP VV-QUAL-SOP-01927)
• Contract manager
  • Maintain contracts templates (HCC and 3rd parties) up-to-date and provide Activity Leads with correct templates
  • Review/validation of each contract and SOW before signature
  • Drafting of Advisory boards contracts/validation with compliance manager/signature
  • Prepare and send out delegate invitation letters for HCPs attending congresses
  • Liaise with legal HQ when necessary
  • Upload, follow-up and archiving of each contract in CMS
  • Support other affiliates/HQ when engaging with Dutch HCP/HCO
• Transparency coordinator
  • Act as DEP (Data Entry Person) for disclosure of ToVs and reporting on the HQ platform
  • Validation of Transfers of values
  • Check/follow-up/validation/declaration of TOVs from other affiliates
  • Respect new guidelines/legislation (EFPIA & VIG) provided by Compliance Manager
  • Yearly introduction of the data’s in the official Dutch system (respecting the official deadlines and FU if questions/comments from HCP/HCOs)
  • Daily check of transparency mailbox (TBC)
• Anti-Bribery & Due Diligence (AB & DD) coordinator
  • Follow up that AB & DD assessment is performed for new vendors and re-assessment is performed in a timely manner.
  • Coordination AB & Due Diligence assessment of suppliers with Compliance Manager
  • Ensure correct documentation regarding the AB & DD assessments is available and archived
  • Maintain suppliers lists on Teams ‘Third Party Due Diligence Europe & International ABAC channel
• Back-up of QA manager Benelux
  • Ensure timely complaints introduction in Veeva Quality during absence of the QA Manager

Qualifications

• Education/Learning Experience/Work Experience
  • Required: MBO-4, 3 years work experience
  • Desired: HBO, 3 years of experience in a similar position (within pharma = advantage)
• Skills/Knowledge/Languages
  • Attention to details / work precisely
  • Good organization skills
  • Effective communication and team-working ability
  • Languages: Dutch, English
  • Knowledge of the pharmaceutical industry, its rules and regulations (CGR) in The Netherlands (= advantage)
• Personal Attributes
  • High drive and accountability
  • Proactive and result driven, “a doer” with a delivery mind-set, flexible, ready and able to exercise initiative
  • Ability to multi-task and to operate efficiently in a fast-moving environment also when under pressure
  • Good team player but also capable of managing tasks independently
  • Must be able to work well under pressure, meet short deadlines, and shift priorities seamlessly

Benefits

• Competitive compensation for your work
• Emphasis on work/life balance
• Collaborative and team-oriented environment
• Opportunities for professional growth
• Diversity and Inclusion
• Making a positive impact to help ultra-rare disease patients who are in need of life-saving treatments