[Hiring] Business Administrator @Microsoft

Role Description

We are looking for an experienced Business Administrator who is passionate about supporting a dynamic leader. This position requires someone who has excellent communication skills, possesses the ability to set priorities, handle multiple critical tasks simultaneously, and function as part of the administrative team in a positive efficient manner. Key responsibilities include:

• Proactively manage complex calendaring for multiple leaders
• Provide end-to-end complex domestic and international travel planning
• Develop & maintain strategic working relationships with key business stakeholders/leaders across the organizations
• Develop an understanding of critical business needs, enabling appropriate decisions which impact a manager’s time
• Schedule and manage staff meetings, events and off-sites, conferences, including agenda management, meeting logistics, note-taking, material preparation and work with the global teams
• Partner with the Chief of Staff, Lead EA, Peer EAs and Business Operations team to effectively run the organization
• Helping to manage the Rhythm of the Business and people processes, including the team’s budget management, quarterly and mid-year budget reviews, leadership meetings, business reviews, Connects, Rewards discussions, All-Hands meetings, and other key discussions
• Coordinate team morale events and/or broader team-wide events
• Participate in various admin-built SME teams in collaboration with the admin and business operations community
• Judgment in dealing with confidential information and ensuring accurate and timely distribution of information
• Professional presence always, as a representative of the team and Microsoft to internal and external business partners
• Manage headcount information and be a proficient user of all internal people, budget, and space management tools to generate relevant, timely, and accurate reports
• Execute effective space management tactics, office moves as required and coordinate with the CISO team space planner
• Provide mentorship and leadership to administrators as part of a team

Qualifications

• 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
• 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others
• 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
• 5+ years of proficiency using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint and experience using OneNote, SharePoint Teams or similar collaboration tools
• Experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
• Experience reviewing contracts, onboarding and supporting event vendors
• Interpersonal, organizational, planning and time management skills
• Ability to work independently, deal with ambiguity, and to solve routine problems proactively and effectively
• Ability to maintain confidentiality of highly sensitive material and information with discretion and professionalism
• Experience supporting an executive in a fast-paced, corporate environment
• Organizational, analytical, anticipatory, and written communication skills

Requirements

• Security Clearance Requirements: Candidates must be able to meet Microsoft, customer and/or government security screening requirements are required for this role. This includes having an active U.S. Government Secret Security Clearance.
• Clearance Verification: This position requires successful verification of the stated security clearance to meet federal government customer requirements.
• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
• Citizenship & Citizenship Verification: This position requires verification of U.S. citizenship due to citizenship-based legal restrictions.

Benefits

• The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour.
• There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.
• Certain roles may be eligible for benefits and other compensation.