[Hiring] Bid Specialist @ARBORWORKS LLC

Role Description

The Bid Specialist plays a critical role in driving ArborWorks’ growth by managing the full lifecycle of competitive proposals within the utility vegetation management (UVM) industry. This position ensures that all bids are strategically positioned, compliant, and aligned with operational capabilities, safety requirements, and client expectations. The role directly contributes to revenue generation by identifying viable opportunities, developing high-quality submissions, and improving win rates through disciplined execution and continuous refinement of proposal strategies.

This position serves as the central coordinator of the bid process, partnering closely with operations, safety, finance, and leadership, to translate field capabilities into compelling, accurate, and executable proposals. Success in this role requires strong industry awareness, critical evaluation of opportunities, and the ability to balance speed with precision in a deadline-driven, high-volume bidding environment.

Qualifications

• High school diploma or equivalent required.
• Minimum 3+ years of experience in bid coordination, estimating support, proposals, or business development in utility, construction, vegetation management, or similar field services industry.
• Experience working with RFP/RFQ-based contract environments, preferably with utilities or government agencies.
• Strong analytical ability to assess bid viability, risk, and alignment with operational capacity.
• Advanced organizational and project management skills with the ability to manage multiple high-priority deadlines.
• Excellent written communication skills with the ability to develop clear, structured, and professional proposals.
• Strong collaboration skills across cross-functional teams including operations, safety, and finance.
• High attention to detail with a focus on compliance, accuracy, and completeness.
• Ability to work in a fast-paced, deadline-driven environment without sacrificing quality.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience working with CRM systems, procurement platforms, and document management tools.
• Self-directed, proactive, and able to make sound decisions with limited oversight.

Requirements

• Valid driver’s license preferred.
• Company safety and compliance training upon hire.
• Training on internal CRM systems, bid platforms, and proposal processes.
• Ongoing training related to utility standards, contract compliance, and vegetation management practices.

Benefits

• Office-based role with high computer and document management usage.
• Frequent coordination with field operations, leadership, and external stakeholders.
• Fast-paced, deadline-driven environment with multiple concurrent priorities.
• Limited travel may be required for pre-bid walks, site visits, or client meetings.
• Occasional extended hours may be necessary to meet critical bid deadlines.

Company Description

ArborWorks LLC is a nationwide leader in professional vegetation management, specializing in utility line clearance, fire remediation, and large-scale environmental projects. Established in 2003, we have built a reputation for quality and safety by leveraging advanced mechanized equipment and a skilled team of dedicated professionals. Guided by a commitment to innovation, safety, and superior customer service, ArborWorks prides itself on an exceptional safety culture, recognized through industry-leading third-party ratings.

Whether you’re looking to grow your career or contribute your expertise, ArborWorks offers a dynamic environment where team members are valued, and professional growth is a priority. We are passionate about creating safe communities and delivering excellence in every project.