[Hiring] Bid Coordinator @Adaptive Teams

Role Description

You’re the engine behind winning construction projects. As a Bid Coordinator – Site Improvement, you’ll drive fast, reliable bid coverage across multiple U.S. markets—connecting the right subcontractors to the right scopes so Project Managers can make confident award decisions. No negotiating. No guesswork. Just precision, follow-up, and flawless execution.

Your Mission: Day to Day Responsibilities

• Run bid coverage for 8–15 active site improvement projects at a time
• Source and qualify subcontractors nationwide for site improvement trades
• Achieve 2 bids per scope (3 preferred) within a 12-day bid cycle
• Outreach to 8 vendors per scope, with 2 structured follow-ups per vendor
• Track vendor intent, availability, and constraints—early escalation when coverage is at risk
• Review proposals for scope alignment, inclusions/exclusions, and gaps (no pricing negotiation)
• Request clarifications to ensure true “apples-to-apples” bids
• Maintain clean, detailed Smartsheet logs and upload all bid files consistently
• Confirm and document vendor compliance (license, insurance, workers comp)
• Perform OSHA Establishment Search checks and log factual notes
• Deliver concise PM summary emails outlining coverage status, scope differences, and flags

Qualifications

• Strong spoken and written English (calls, emails, texts)
• Construction procurement or bid coordination experience (preferred)
• Relentless follow-up discipline and comfort with vendor outreach
• Sharp eye for scope detail and proposal review
• High-level Smartsheet skills and data hygiene
• Professional, confident vendor communication
• Ability to manage multiple deadlines without missing details

Benefits

• Full-time, remote/offshore role
• Flexible working hours outside the standard 8:00 AM to 4:30 PM Central Time
• Clear rules, defined KPIs, and structured processes
• High-impact role with ownership over bid coverage outcomes
• Work across diverse U.S. markets and project types
• No negotiating, no vendor awards—pure coordination and execution