[Hiring] Bid Coordinator @IES Utilities Group LTD

Role Description

The Bid Coordinator plays a key role in supporting the work-winning function by coordinating the preparation, production, and submission of high-quality tender responses across the IES Utilities Group.

Working closely with Pre-Construction, Commercial, and Operational teams, the role ensures the timely delivery of compliant, compelling, and competitive bids aligned to client requirements and company strategy. The Bid Coordinator will manage bid documentation, facilitate collaboration across departments, and ensure governance and quality standards are maintained throughout the bid lifecycle.

Key Responsibilities will include but are not limited to:

• Coordinate the end-to-end bid process, from opportunity qualification through to submission.
• Develop and manage bid programmes, ensuring deadlines are met.
• Compile, format, and produce high-quality bid documents, ensuring consistency and professionalism.
• Support the submission of bids via client portals and other submission platforms.
• Liaise with internal stakeholders including Pre-Construction, Commercial, SHEQ, and Operational teams to gather content and technical information.
• Facilitate bid kick-off meetings, reviews, and progress updates.
• Ensure all contributors are clear on deliverables, timelines, and expectations.
• Assist in drafting, editing, and proofing responses to ensure clarity, accuracy, and alignment with client requirements.
• Maintain and update bid libraries, case studies, and standard response content.
• Ensure submissions are compliant with client instructions and company governance procedures.
• Support continuous improvement of bid processes, templates, and documentation.
• Maintain version control and document management throughout the bid lifecycle.
• Ensure adherence to internal approval processes and sign-off procedures.
• Monitor tender portals and framework opportunities where required.
• Support the capture of lessons learned and feedback from submitted bids.
• Assist in maintaining pipeline and opportunity tracking systems.
• Attend site visits as part of tender to collect site visit information.

Qualifications

• Previous experience in a bid coordination, administration, or support role (preferably within utilities, engineering, or construction sectors).
• Strong organisational and project coordination skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and strong document management capability.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work collaboratively across multiple teams and functions.
• Experience working within utilities or infrastructure sectors.
• Familiarity with procurement portals and tender submission systems.
• Knowledge of NEC contracts or public/private sector tendering processes.

Benefits

• Competitive salary
• Supportive team environment
• Career Progression opportunities
• Pension
• Holiday allowance (25 days + Bank holidays)
• Other benefits
• Opportunity for the right candidate to be coached and mentored in moving from bid coordination and expanding the role into estimating subject to showing the right numerical acumen.

How to Apply

If you believe you have the skills and experience we're looking for, please submit your CV, including a brief covering note outlining your most relevant contract management or account management experience to [email protected] . We encourage applicants from all backgrounds to apply.