[Hiring] Bid Coordinator @Penbrothers

Role Description

The Bid Coordinator is an essential administrative support role within the Estimating Department. You will be responsible for ensuring the seamless preparation, submission, and tracking of bids while maintaining high standards of organization and efficiency. This is a fast-paced position designed for a detail-oriented professional who takes pride in accuracy. Note: No prior mechanical experience is necessary, as complete training will be provided.

• Bid Administration: Review and organize emails by bid dates, upload mechanical drawings/specifications, and ensure all RFPs are processed timely.
• Document Management: Maintain comprehensive libraries for specifications and drawings, ensuring every submission is accurate and compliant with guidelines.
• Project Tracking: Manage regional workload calendars and prioritize multiple concurrent projects.
• Reporting: Monitor project progress and provide regular status updates to the Estimating Department Manager.

Qualifications

• Technical Aptitude
• Willingness to Learn: While familiarity with construction or HVAC terminology is a plus, it is not required as training is provided.
• Software Proficiency: Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel) and email organization systems.
• Digital Accuracy: The ability to review detailed mechanical drawings and technical documentation on computer screens for extended periods.

Requirements

• Administrative Excellence: A proven track record of managing complex tasks with extreme attention to detail.
• Time Management: The ability to meet demanding deadlines and prioritize a heavy workload independently.
• Communication: Excellent written and verbal communication skills, including professionalism on phone and video conferencing platforms.
• Adaptability: The capacity to work effectively under pressure and remain composed in a fast-paced environment.
• Self-Motivation: A high-productivity work ethic that allows for both independent work and collaborative team effort.

Benefits

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.