[Hiring] Assistant for Kelly @Obsidian Systems

Role Description

• Office Administration:
  • Answering, screening, and directing phone calls;
  • Greeting clients;
  • Managing incoming/outgoing mail.
• Calendar Management:
  • Scheduling appointments, meetings, and conferences for staff or executives.
• Communication & Documentation:
  • Preparing, editing, and distributing correspondence, reports, memos, and emails.
• Data & Records Management:
  • Maintaining physical and electronic filing systems, ensuring data accuracy.
• Office Support:
  • Ordering office supplies, maintaining inventory, and arranging travel.
• Specialized Support:
  • In some roles, performing basic bookkeeping, invoicing, or assisting with project-based tasks.

Qualifications

• Education: High school diploma or equivalent is required; an associate degree or certificate in administration is often preferred.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Gmail).
• Experience: Proven experience as an administrative assistant, receptionist, or similar role.
• Soft Skills: Strong organizational skills, attention to detail, excellent verbal/written communication, and ability to multitask.

Company Description