[Hiring] Ancillary Meeting Manager @BCD

Role Description

If you love bringing order to complexity, this Ancillary Meeting Manager role puts you at the center of Life Sciences client work tied to Congresses, HCP engagement, and high-touch ancillary meetings. You’ll manage everything from planning and logistics to budgets, compliance, and client counseling in a fast-paced, highly regulated environment. This is a great fit for someone who enjoys balancing precision, professionalism, and problem-solving while keeping multiple moving pieces on track. You’ll play a key role in creating well-executed experiences that support clients, teams, and important stakeholder engagement.

Qualifications

• A college degree
• 3+ years of experience managing ancillary meetings in conjunction with Congresses
• 2+ years of account or client management experience in a structured, deadline-driven setting
• 2+ years of experience managing outside vendors, sourcing services, and negotiating contracts
• Pharmaceutical industry experience, plus convention registration and international planning experience

Requirements

• Managing ancillary meetings connected to Congresses from registration through execution, while keeping timelines, logistics, and deliverables moving smoothly
• Working in a highly regulated, compliance-focused environment where documentation, accuracy, and audit readiness really matter
• Coordinating attendee management, HCP invites, registrations, travel, and on-site details with strong attention to detail
• Building solid client and vendor relationships, leading planning calls, and offering thoughtful guidance on best practices
• Tracking budgets, reviewing billing, reconciling final costs, and communicating financial updates clearly throughout the planning process

Benefits

• Flexible Working: We believe that a flexible working environment is key to getting the best out of our teams.
• Room to Grow: Our line of work and business structure challenge our people in a way that inspires growth.
• Everyone has a voice: We thrive on conversations that spark curiosity and empathy.
• Make your move: The diversity of roles across BCD M&E’s global locations means that our people often find new adventures.
• We’ve got you covered: Our extensive benefits include comprehensive healthcare, retirement plans, and continued education support.
• We’re positive. You’ll love it: Our leaders lead with positivity, believe in our people, and trust us to do the right thing.