[Hiring] Advancement Coordinator, Schools @The Catholic University of America

Role Description

The position will work closely with the School leadership in the assigned School. The work will support a wide range of activities, including:

• Major gift work and annual fund solicitations
• Volunteer management and board meeting prep
• Small-scale events and gift acknowledgement
• Travel planning and other related duties

The School-Based Advancement Coordinator will provide administrative support and assist in implementing annual fundraising, working under the direction of the lead Advancement official in the school to ensure key objectives of their areas of oversight are met as well as the overall objectives and goals of the campaign.

The projected salary range for this position is: $45,000-$50,000

Responsibilities

• Provides administrative support to the Assistant Dean for Advancement in the School, including scheduling, correspondence, prospect visit travel, expense reimbursements, and other administrative tasks.
• Utilizes systems and reports within the donor database to enable accurate tracking of prospect activity, focusing on annual fund and major giving support for the school.
• Serves in a planning, organizing, and execution role for key meetings, providing logistical support to meetings with school-based Boards of Visitors and other volunteer/donor groups.
• Supports planning for small-scale school events related to philanthropy, the campaign, or donor stewardship.
• Compiles, analyzes, and organizes information to serve as background/briefing material for meetings, reports, and solicitations.
• Independently drafts internal and external correspondence on behalf of the Assistant Dean or Director of Advancement as needed.
• Assists with annual giving requests, renewal of leadership annual gifts, and executing discovery work.
• Provides design and layout assistance and technical expertise to the creation of proposal and presentation templates.
• Becomes an expert in the development database: extracts and manipulates data, creates new reports, enters engagement points, and reviews donor records.
• Requests financial reports, constituent action reports, and other queries from the donor database as needed.
• Continues to expand industry knowledge to keep abreast of best practices and philanthropy/higher education industry trends.
• Supports the Division of University Advancement and the school to achieve strategic and fundraising goals through positive interaction and collaboration with departmental staff.

Qualifications

• Bachelor's degree with one (1) to three (3) years of fundraising, communications, and/or administrative experience in a nonprofit or higher education development setting.
• Excellent problem-solving and organizational skills.
• Ability to handle multiple projects and consistently meet deadlines.
• Excellent communication skills, including in person, over the phone, and through written correspondence.
• Motivated individual with a desire to learn.
• Ability to work under pressure with minimal supervision.
• Willingness to work some evenings and weekends, and be flexible with hours as required.
• Strong interpersonal skills, self-awareness, and emotional intelligence.
• High regard for confidentiality and sensitivity in dealing with volunteers, donors, and colleagues.
• Experience and comfort level with using a database; proficiency in Microsoft Office (Word, Excel, PowerPoint).

Preferred Qualifications

• College/University Advancement or development office experience.
• Executive travel management preferred.
• Experience with CRM databases and web design interface tools (iModules, WordPress, or similar).
• Basic graphic design or desktop publishing experience.
• Prior experience with board report preparation is a plus.