[Hiring] Administrative Specialist II @Montgomery County

Role Description

MCDOT is looking for an Administrative Specialist II. This position will provide administrative support for the contract management of multiple contracts, including Basic Ordering Agreements (BOAs), with contractors and consultants working on DTE projects. The employee also provides program management support, including, but not limited to:

• Verifying and reporting on financial data and project status
• Performing records management
• Processing and tracking invoice payments

The ideal candidate will provide financial, budgetary, and general administrative support to the division while maintaining a high level of organization and attention to detail. This role requires a reliable, timely professional who can work independently, solve problems effectively, and ensure a smooth workflow across various functions. The successful candidate will demonstrate strong interpersonal and communication skills, convey information professionally, and collaborate effectively with individuals at all levels—from field personnel to division leadership.

Proficiency in modern office technology is essential, including experience with:

• Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Office 365)
• SharePoint
• Seamless Docs
• Adobe Creative Suite (Acrobat, Photoshop, Illustrator, InDesign)
• Virtual meeting platforms such as Zoom, Microsoft Teams, Webex, and Adobe Connect

Qualifications

• Two (2) years of professional administrative experience related to the needs of the department/agency to which the position is assigned (budget preparation, general purchasing, equipment and material control, contract management, monitoring and administration, Program Management, prepare reports, reconcile financial data, track and process invoices and program expenditures)
• Graduation from an accredited college or university with a Bachelor's Degree
• Additional education will substitute for the required experience on a year-for-year basis
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis

Requirements

• Completion of a pre-employment medical history form to assess your ability to safely perform the essential duties of the role

Benefits

• Equal opportunity employer, committed to workforce diversity
• Reasonable accommodations to applicants with disabilities, in accordance with the law
• Hiring preference to certain categories of veterans and veterans/persons with a disability