[Hiring] Administrative Services Specialist @State of Colorado

Role Description

Do you have a passion for making a difference in Coloradan’s lives? Do you like being involved in complex and critical policy issues that have wide-scale impact? Enjoy motivating, developing, and guiding people to reach a common goal? The Division of Motor Vehicles (DMV) has a job opportunity for someone who is passionate about leading teams, developing strategic goals and priorities, and driving results. We want to tap into your love of making an impact for our customers and our remarkable employees who make a difference every day all over Colorado.

The Driver Services Program (DSP) manages the statewide operation of Colorado's driver licensing and identification systems. Formed through the strategic unification of the Driver License and Driver Control sections, the program is designed to enhance operational efficiency, improve employee culture, and deliver customer-centric services to all Coloradans.

The DSP ensures that all program activities—including credential issuance, record maintenance, sanctioning, traffic safety, driver education, call center operations, and back-office support—are executed in a timely, cost-effective, and legally compliant manner. By leveraging the combined expertise of its branches, the program aims to promote public safety, trust, and confidence while providing the legal and physical mobility necessary for residents to navigate their daily lives.

The Administrative Services Specialist serves as a key administrative, financial, and logistical anchor for the program. Operating with a high degree of organizational efficiency and attention to detail, this position supports the procurement and invoicing processes, multi-faceted budget planning and CORE reporting, manages program assets and facility requests, and ensures strict adherence to state purchasing and compliance guidelines. The role coordinates across internal units and external vendors with a high level of customer service to maintain continuous operational readiness and fiscal integrity.

Qualifications

• Five (5) years of relevant experience in an occupation related to the work assigned to this position, including Procurement/Financial Administration; Budget/Administrative Support; Coordination support roles in Public Administration/Government agency work.
• A combination of related education in majors including Accounting/Finance; Public Administration/Government; Business Administration/Management, and/or relevant experience in an occupation related to the work assigned equal to five (5) years.

Requirements

• Demonstrated experience entering, routing, and tracking requisitions and vendor onboarding within financial systems.
• Proven experience reviewing and processing invoices, assigning correct accounting object codes, and resolving complex billing disputes.
• Experience performing budget reconciliations, updating financial tracking tools, and forecasting budget deficits.
• Demonstrated experience authoring, updating, and maintaining electronic Standard Operating Procedures (E-SOPs).
• Experience managing physical asset inventory (e.g., laptop chain-of-custody tracking) and coordinating facility service requests.
• Strong skills in managing program email inboxes, triaging operational inquiries, and maintaining contract abstract spreadsheets.
• Strong written and verbal communication skills, excellent customer service provided to both internal and external customers.

Benefits

• This position is designated as remote but may be required to work from a department office building location based on business needs.
• Employees are responsible to provide and maintain a home office or other suitable remote work location as well as Internet and a secure Wi-Fi connection.
• All performance expectations, productivity, and policy adherence requirements apply to remote work from home in the same manner as those assigned to an office.