[Hiring] Administrative & Operations Specialist @Cause Capacity

Role Description

This is a remote position.

Part-Time Administrative & Operations Specialist (Fractional / Contract)

• Employment Type: Part-Time (As-Needed), Independent Contractor
• Location: Remote (U.S.-based)
• Hours: ~10–40 hours/month, depending on client needs
• Compensation: $25 to $40 hourly, commensurate with experience

We’re building a bench of highly capable, detail-oriented operators who can step into client environments and provide flexible, high-quality administrative and operational support. This is not a traditional admin role. You’ll be trusted to own tasks, improve systems, and anticipate needs—often with limited oversight. Assignments will vary across clients, and may be short-term, ongoing, or project-based. This role is ideal for someone who enjoys variety, thrives in ambiguity, and takes pride in making things run smoothly behind the scenes.

Qualifications

• 3+ years of experience in administrative, operations, or similar roles
• Experience supporting small teams, startups, or nonprofits strongly preferred
• Comfortable working in a remote, fast-moving, and client-facing environment

Requirements

• Resourceful and proactive—identify gaps and solve problems independently
• Highly organized—build systems that keep people and projects on track
• Service-oriented—take pride in supporting teams and leaders effectively
• Adaptable—shift between clients, tools, and priorities with ease
• Comfortable with ambiguity—don’t need everything spelled out to move forward

What You’ll Do

You’ll serve as an embedded support partner across a range of client needs. Responsibilities will vary based on your strengths and client engagements, and may include:

• Administrative & Operational Support (Small Biz + Nonprofit Clients)
  • Manage calendars, scheduling, and meeting coordination
  • Organize inboxes and communications workflows
  • Create, maintain, and improve file systems and documentation
  • Support internal processes to improve efficiency and clarity
• Finance & Back-Office Support (Small Biz + Nonprofit Clients)
  • Track expenses, process invoices, and support reconciliations
  • Maintain financial records, service contracts, and documentation
  • Coordinate with external vendors (e.g., contractors, bookkeepers, accountants)
• Executive Support (Small Biz + Nonprofit Clients)
  • Manage complex calendars and priorities for senior leaders
  • Draft communications, presentations, and board materials
  • Serve as a liaison between leadership, board members, clients, and/or stakeholders
  • Support client and/or donor relationship management
• Digital & Communications Support (Small Biz + Nonprofit Clients)
  • Schedule and post social media content
  • Draft newsletters or blog content
  • Update website content (basic CMS edits)
• Fundraising & CRM Support (Nonprofit Clients)
  • Maintain and update CRM systems (e.g., Salesforce)
  • Process donations and generate reports
  • Draft donor communications and prepare outreach materials
  • Support events and donor engagement activities
• Grants & Compliance (Nonprofit Clients)
  • Track grant deadlines and reporting timelines
  • Prepare and organize grant materials and documentation
  • Maintain accurate funder records and files
• Program & Team Operations (Nonprofit Clients)
  • Track program data, timelines, and deliverables
  • Support participant or volunteer coordination
  • Prepare reports and routine communications

Core Skills

• Strong organizational and project management skills
• Excellent written and verbal communication
• High attention to detail and follow-through
• Ability to manage multiple priorities across different clients
• Sound judgment and ability to handle confidential information

Technical Skills

• Proficiency in Google Workspace and/or Microsoft Office
• Expertise in calendar management, including proactive prioritization and schedule optimization
• Experience with project management tools (e.g., Asana, Monday.com)
• Comfort learning new systems quickly

Bonus Experience

• CRM systems (e.g., Salesforce)
• Financial tools (e.g., QuickBooks, Bill.com)
• Canva or basic design tools
• Website platforms (e.g., WordPress, Wix)

How This Role Works

• This is a 1099 contractor role, not a full-time position
• Work is assigned on an as-needed, project-based basis
• Hours may vary month-to-month depending on client demand
• You’ll work both independently and as part of the Cause Capacity team

Why Join Cause Capacity

• Flexible, remote work
• Exposure to a variety of mission-driven organizations and businesses
• Opportunity to do meaningful, behind-the-scenes work that drives real impact
• Ability to build a portfolio of diverse operational experience

How to Apply

We would love to learn more about you! Complete the application found at this link . Please complete the pre-screening questions and submit your resume, along with a cover letter sharing your interest in this opportunity. Incomplete applications will not be considered.

Cause Capacity is an equal opportunity employer.