[Hiring] Administrative Officer - Post Award Management @Vanderbilt University Medical Center

Role Description

The identified individual(s) is a member of the Office of Sponsored Programs-Financial Management Support and delivery team (OSP-FMS) whose mission is to provide the best possible customer service to the VUMC research community for frontline financial and selected award management activities. Working in a high-volume, deadline driven, fast-paced, and dynamic team environment, the OSP-FMS is a group of professionals structured with expertise focused on achieving department and institutional goals by providing services and support to an assigned portfolio with duties of a complex and confidential nature.

• Attention to detail
• Strong work ethic
• Social and communication skills as a team player and resource
• Ability to work in a multifaceted, collaborative, central office environment

OSP-FMS is critical in maintaining the integrity of the research enterprise. The position(s) ensures that research activities are conducted efficiently and in compliance with all relevant regulations and policies. The individual(s) works in close collaboration with various groups to provide consistent expertise, knowledge, guidance, using key performance indicators, fostering continuous improvement and support to the research enterprise.

• Supports ~1,000 Principal Investigators from 40+ VUMC Departments, Institutes, and Centers
• Submits 4,000+ applications achieving ~$900M in sponsored awards annually from 500+ unique external sponsors
• Monitors an awards portfolio of over 4000 Workday AWDs and 6000 unique grant tags supporting nearly $800M in grant and contract expenditures

Qualifications

• Proficient and excellent knowledge of commonly used software packages (i.e., Microsoft Word, Excel, PowerPoint, Adobe and email programs)
• Extensive knowledge of the federal regulations governing sponsored research (i.e. OMB Uniform Guidance)
• Organized and analytical
• Excellent written and oral communication skills are critical
• Demonstrated ability to work both as a member of a team and independently
• Ability to work under the pressure of hard deadlines and competing priorities
• Advanced knowledge and experience utilizing VUMC and sponsor-specific electronic grants management systems (i.e. NIH eRA Commons, Coeus/PEER/Workday/Aries/Discover-E)
• Ability to identify resources, solve problems and take initiative
• Commitment to providing professional, efficient, and timely service to the VUMC research community

Requirements

• Act as a subject matter expert for PIs, program managers, research administration staff, and research lab staff
• Collaborate with the Department of Finance on all post-award activities
• Work with the Office of Sponsored Programs (OSP) pre-award grant administration team
• Ensure effective cost management
• Responsible for the daily fiscal management of research awards and sponsored funds
• Work in partnership with the Department of Finance team
• Review, create, and optimize Workday financial reports
• Authorize Workday transactions pertaining to grants
• Collaborate with the department on the annual research budget
• Monitor quarterly effort certification processes
• Support faculty and staff by monitoring compliance
• Ensure adherence to institutional policies and federal regulations
• Aid in prioritizing tasks for research administration responsibilities
• Provide mentoring and training to team and support to faculty and staff
• Facilitate achievement of research aims and objectives
• Manage, respond, and complete reporting requests from internal and external customers

Benefits

• Comprehensive benefits package which may include health, disability, retirement and/or wellness offerings
• Support for professional growth
• A sense of community and purpose

Company Description

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.