[Hiring] Administrative Coordinator @Partners for Public Good

Role Description

The Administrative Coordinator will provide high-level administrative support to two senior programmatic leaders at PPG, playing an important role in helping PPG advance its work with state and local governments. By coordinating priorities, managing logistics, and supporting day-to-day operations, this role enables our program leaders and their teams to focus on advancing high-impact initiatives. Reporting to PPG’s Director, Finance & Operations and working closely with both leaders, the Administrative Coordinator will also gain insight into how PPG’s work is designed and delivered.

Responsibilities

• Administrative Support
  • Complete a broad variety of administrative tasks for multiple senior program leaders, including managing active calendars of appointments, completing expense reports, arranging travel, and tracking action items.
  • Prepare agendas and briefing materials for internal and external meetings.
  • Gather, organize, and compile information and supporting materials for reports, presentations, and other communications.
  • Maintain contact lists, CRM records, and other relevant data, and support follow-up on external outreach to help keep relationships and requests moving.
  • Organize and maintain program files and documents, keeping information current and easy to find.
  • Serve as an administrative resource for the senior leaders’ teams by coordinating internal administrative and operations processes.
  • Support recruitment and onboarding logistics on assigned teams as needed.
  • Provide administrative support for special projects and initiatives.
  • Provide gap coverage for the CEO and COO when the Executive Assistant is out.
• Project Coordination
  • Provide ad hoc administrative and project coordination support across the program teams, including coordinating meetings, managing logistics, tracking deliverables, and supporting in-person convenings and events.
  • Support digital coordination tasks, including updating website content, maintaining shared drives, and organizing digital assets.
  • Maintain inventory and coordinate shipping of company equipment, swag, and branded materials for events and programming.

Qualifications

• Bachelor's degree or equivalent years of professional experience will be considered in lieu of formal education.
• At least 2 years of administrative or executive support experience, with nonprofit experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Adobe, and Canva.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize and manage multiple tasks with minimal supervision.
• Willingness and ability to travel 2-4 times per year.
• High level of professionalism, discretion, and confidentiality.

Requirements

• Organized and dependable.
• Strong communicators.
• Discerning.
• Adaptable.
• Collaborative.
• Mission aligned.

Benefits

• The salary for this role is $83,525 plus benefits.
• Comprehensive, people-first benefits package to support the well-being of our team and their families.
• Medical, dental, and vision insurance, with multiple plan options.
• Access to health and flexible savings accounts.
• Paid time off includes: 15 vacation days, 12 sick days, 3 personal days, 2 floating holidays, 12 paid holidays, and a winter recess.
• Employer match for retirement savings.
• Paid parental leave.
• Access to backup care for caregiving needs.
• Work-from-home stipends or shared office space options.

Additional Information

• Deadline to Apply: PPG will review applications on a rolling basis. All applications received by the deadline of August 21 will be considered.
• Start date: The desired start date for this role is September or October 2026. This position is grant-funded. Employment is contingent on continuation of funds and organizational needs, at PPG’s sole discretion.
• Physical Demands: This position requires sitting, talking, listening, reading, and writing for up to 8 hours per day. Certain situations may require lifting items up to 20 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job duties.

Commitment to Equal Employment Opportunity

Partners for Public Good is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Partners for Public Good is committed to the inclusion of all qualified individuals in the hiring process, including but not limited to those with disabilities. If you require reasonable accommodation to participate in the application or interview process, please contact info(at)partnersforpublicgood.org.