[Hiring] Administrative Coordinator @International Rescue Committee

Role Description

The Administrative Coordinator serves as the coordination and logistics backbone for Airbel’s senior leaders, ensuring smooth day-to-day operations across a globally distributed team. This role provides essential executive administrative support to the Chief Research and Innovation Officer (CRIO) and members of the Senior Leadership Team (SLT), while also supporting IRC’s new Canada office’s administrative and operational needs.

This role is ideal for a highly organized, detail-oriented professional who thrives in fast-paced, complex environments. The successful candidate takes pride in anticipating needs, solving problems proactively, and creating the conditions that allow teams and leaders to operate at their best.

Key Responsibilities

• Executive Support (75%)
  • Serve as the primary administrative partner to Airbel’s Chief Research & Innovation Officer (CRIO), proactively managing a complex, high-volume, and rapidly shifting calendar.
  • Provide executive administrative support to Airbel’s Senior Leadership Team, effectively navigating competing priorities.
  • Coordinate and manage all aspects of domestic and international travel.
  • Ensure timely and accurate expense reconciliation.
  • Prepare and manage meeting logistics and executive workflows.
  • Provide end-to-end logistical support for Airbel Advisory Board work and meetings.
  • Continuously identify opportunities to improve administrative systems and workflows.
• Canada Office Administration & Operations (25%)
  • Support IRC Canada governance and compliance by coordinating board and member meetings.
  • Manage finance and procurement processes.
  • Prepare consultant and vendor agreements in coordination with Global Supply Chain and Human Resources.
  • Provide administrative and logistical support to the IRC Canada President.

Qualifications

• 4–6 years of professional experience, preferably with an international NGO or global organization.
• Proven ability to balance multiple priorities in a fast-paced environment.
• Experience supporting senior leaders with scheduling, communications, and administrative tasks.
• Strong interest in research and innovation in the humanitarian sector.
• Flexible, proactive, and solutions-focused approach.
• Strong interpersonal skills, with the ability to collaborate well across diverse groups and time zones.
• Dedication to excellent customer service and timely problem-solving.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Strong written and spoken English; proficiency in French, Spanish, or Arabic is an advantage.

Requirements

• Compensation: Pay Rate: $70,000 - $90,000.
• Ranges are based on various factors including the labor market, job type, internal equity, and budget.
• Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Benefits

• 10 sick days.
• 10 US holidays.
• 20-25 paid time off days depending on role and tenure.
• Medical insurance starting at $163 per month.
• Dental starting at $6.50 per month.
• Vision starting at $5 per month.
• FSA for healthcare and commuter costs.
• A 403b retirement savings plan with immediately vested matching.
• Disability & life insurance.
• Employee Assistance Program available to staff and their families.

Company Description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities.