[Hiring] Administrative Coordinator @20four7VA

Role Description

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A growing design-build general contracting company is seeking a highly organized Administrative Virtual Assistant to support the Business Partner/Project Manager. This role is essential to improving internal organization, maintaining consistent communication, and ensuring projects and tasks no longer fall through the cracks. The ideal candidate is proactive, detail-oriented, and able to manage administrative operations with minimal oversight.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

• Calendar & Schedule Management
  • Fully manage and maintain the Business Partner’s calendar.
  • Ensure all meetings, tasks, and follow-ups are properly scheduled (“If it’s not in the calendar, it is not happening.”)
  • Proactively organize timelines and maintain structured scheduling habits.
• Email & Communications Management
  • Sort, respond to, and manage emails on behalf of the Business Partner.
  • Maintain professionalism in all communications, especially with clients and external partners.
  • Provide timely updates and flag urgent matters.
• Administrative Support
  • Handle various administrative, clerical, and operational tasks that remove burden from the Business Partner.
  • Maintain and update internal documents, files, lists, and project-related information.
• System & Software Administration
  • Perform daily admin tasks inside company systems, including:
    • Go High Level
    • Job Trend
    • Google Chat
  • Ensure data is accurate, updated, and organized across platforms.
• Project Support & Coordination
  • Assist with project-related tasks without directly managing projects.
  • Provide administrative follow-up to ensure tasks move forward smoothly.
  • Support the Business Partner in maintaining communication and delivery consistency.

Qualifications

• Organizational Strength
  • Exceptional ability to maintain structure, create organized systems, and keep tasks on track.
  • Strong calendar management discipline.
• Communication Excellence
  • Strong written and spoken English; client-facing experience preferred.
  • Ability to provide assurance, clarity, and professionalism in external communication.
• Technical Proficiency
  • Experience with or ability to quickly learn:
    • Go High Level
    • Job Trend
    • Google Chat
    • General administrative tools (Google Workspace, spreadsheets, task lists, etc.)
• Work Habits & Mindset
  • High-level thinker with a results-driven mindset.
  • Takes ownership; moves work forward quickly and efficiently.
  • Prefers clarity, structure, and accountability.

Requirements

• Must have daily overlapping working hours with Hawaii Time (HST).
• Some collaboration may also connect with Texas time zones.
• Contracted Hours per Week: 20 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: flexible, HST

Benefits

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!