[Hiring] Administrative Business Partner Specialist @QC Servion, LLC

Role Description

The Administrative Business Partner Specialist is an execution-focused operational support role embedded within a designated department or enterprise business unit. This position enables consistent, scalable execution of departmental priorities by:

• Coordinating workflows
• Maintaining systems and documentation integrity
• Tracking workforce and equipment readiness as applicable
• Supporting cross-functional processes that drive operational effectiveness

The Specialist manages a broad range of responsibilities, including:

• Structured administrative workflows
• Initiative tracking
• Documentation management
• Department-specific operational coordination

This role contributes to continuous improvement by:

• Proactively identifying bottlenecks, workflow inefficiencies, and documentation gaps
• Implementing practical refinements that enhance execution consistency

The ideal candidate thrives in a fast-paced, dynamic environment, is comfortable working autonomously, and is energized by:

• Solving problems
• Learning new tools
• Contributing to high-level business initiatives

This position supports both departmental initiatives and general operations through:

• Accurate documentation
• Effective communication
• Dependable follow-through

The Administrative Business Partner Specialist will:

• Receive limited direction on day-to-day work
• Execute and assist leadership on projects of complex scope
• Communicate and operate in line with organizational goals and values

Qualifications

• Knowledge of administrative and clerical procedures and systems
• Knowledge of booking and arranging travel and events
• Demonstrated continued and progressive knowledge of administrative tasks required for an engineering firm
• Skill in using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe (and/or Bluebeam)
• Ability to leverage AI, data analytics, and emerging technologies to streamline workflows and drive innovation
• Skill in completing assignments accurately and with attention to detail
• Skill in typing with minimal errors
• Ability to communicate effectively in both oral and written form
• Ability to work successfully as a member of a team and independently with supervision
• Ability to maintain confidentiality and handle sensitive information
• Ability to work successfully in a remote environment
• Ability to maintain neat, orderly, complete documents and project files
• Ability to analyze and prepare documents, reports, and correspondence
• Ability to work under pressure and meet close deadlines
• Organizational skills, with the ability to manage multiple tasks simultaneously

Requirements

• Minimum of seven years of experience in a professional office or consulting services environment providing administrative and operational support

Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Flex spending accounts (FSA)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse/domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement, and professional licensing assistance
• Paid parental leave after one year of employment