[Hiring] Administrative Assistant - Virtual School @Lawrence Unified School District

Role Description

This role will serve both LVS and Centennial and will be housed at Centennial.

• This position has responsibilities of finance, plays a crucial role in the annual virtual audit, and helps with marketing vendors and other vendors to secure supplies for LVS.

The job of Administrative Assistant - Virtual School is done for the purpose of providing secretarial and administrative support to assigned administrator(s); communicating information to students, parents, staff, and/or other districts; ensuring compliance with financial, legal and administrative requirements; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

• Analyzes and/or coordinates budget data as assigned for the purpose of resolving budget variances and evaluating compliance with district and state requirements.
• Collaborates with various departments for the purpose of gathering and/or providing information to improve processes and programs.
• Collects fees and/or funds from student events for the purpose of ensuring the accuracy and timely completion of transactions.
• Communicates with a variety of individuals and entities for the purpose of coordinating activities, conveying and/or gathering information and resolving issues.
• Compiles and analyzes data from a variety of sources for the purpose of complying with legal and/or administrative requirements.
• Coordinates and schedules a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
• Greets all incoming persons for the purpose of responding to inquiries, directing their request to the appropriate personnel and/or enforcing secure entry procedures.
• Maintains inventory of supplies and materials for the purpose of ensuring items' availability.
• Maintains a variety of computerized and manual records, files, and databases for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
• Maintains office equipment, tools and work areas for the purpose of ensuring a safe working environment and the availability of items within a specific time frame.
• Monitors assigned department/program activities for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.
• Orients new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations.
• Participates and/or facilitates meetings, workshops and seminars for the purpose of conveying and/or gathering information, developing knowledge required to perform job functions and meet district objectives.
• Performs record keeping and general clerical functions for the purpose of providing information and/or materials as needed.
• Prepares a wide variety of written and electronic materials for the purpose of documenting activities, providing written reference, and/or conveying information in accordance with district, state, federal and/or administrative requirements.
• Processes a variety of financial information for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements.
• Processes documentation and materials for the purpose of disseminating information to appropriate parties for action.
• Provides proctoring for state assessments and finals, organizes and manages all materials and supplies for state assessment sites for the purpose of ensuring compliance with district, state, and federal requirements.
• Responds to inquiries from a wide variety of internal and external parties for the purpose of providing information, facilitating communication among department and/or providing direction as may be required.
• Supports assigned administrator(s) for the purpose of assisting with their administrative functions.

Other Functions

• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the school.

Qualifications

• Skills are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
• Specific skill based competencies required include operating standard office equipment, utilizing pertinent software applications, planning and managing projects, and preparing and maintaining accurate records.
• Knowledge is required to perform basic math, read technical information, compose a variety of documents, and solve practical problems.
• Specific knowledge based competencies include business telephone etiquette, accounting/bookkeeping principles, and concepts of grammar and punctuation.
• Ability is required to schedule activities, gather and classify data, and use basic, job-related equipment.
• Flexibility is required to work with others in a variety of circumstances and operate equipment using defined methods.
• Problem solving is required to analyze issues and create action plans.
• Specific ability based competencies include communicating with diverse groups, maintaining confidentiality, multitasking, meeting deadlines, and working as part of a team.

Requirements

• Responsibilities include working under limited supervision, providing information, and monitoring budget expenditures.
• Utilization of resources from other work units is often required.
• There is a continual opportunity to impact the organization’s services.

Working Environment

• Occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling.
• Generally the job requires 80% sitting, 10% walking, and 10% standing.
• The job is performed in a generally hazard-free environment.

Experience

• Job related experience with increasing levels of responsibility is required.

Education

• High school diploma or equivalent.

Required Testing

• Kansas Bureau of Investigation
• Kansas Department of Children and Families
• Physical Exam/TB Screening

FLSA Status

• Non Exempt

Approval Date

• 9/20/2017

Salary Range

• 13