[Hiring] Administrative Assistant to Executive Team @Hadley Designs

Role Description

As Administrative Assistant to Executive Team to the CEO & CCO, you’ll be the operational heartbeat that keeps Hadley Designs moving forward. You’ll manage communication, priorities, and key projects so our founders can focus on what they do best—designing new products and leading long-term growth.

Your Core Focus

• Protect the CEO and CCO’s time by managing email, schedules, and daily priorities
• Track, organize, and update key processes, ensuring all SOPs reflect the latest feedback
• Anticipate needs and solve problems before they arise, keeping both leaders focused on strategy and creativity

What You’ll Do

• Coordinate calendars, meetings, and communication across internal and external partners
• Handle sensitive information with professionalism and discretion
• Support company-wide projects, working with department leads to keep initiatives on track
• Prepare and edit documents, presentations, and reports with accuracy and polish
• Maintain ClickUp dashboards, L10 agendas, and company scorecards
• Assist in hiring, onboarding, and training new team members
• Organize travel, events, and both business and household logistics for the executive team
• Identify and streamline inefficiencies in administrative and operational workflows

Qualifications

• A senior-level operator with full-time availability and near real-time responsiveness
• A master of executive calendar and inbox management, with a knack for prioritizing what matters
• Experienced in hiring coordination and team operations, bonus points for supporting a founder/CEO in a fast-paced environment
• Assertive yet service-minded, with stellar judgment on when to escalate
• Polished and professional, with clear, concise communication skills
• Tech-savvy, fluent in Google Suite, Excel, and modern AI tools
• Obsessively detail-oriented, with a proactive, results-driven mindset
• Trustworthy with sensitive info and poised under pressure
• A lifelong learner with a growth-focused, can-do attitude
• Native English speaker with strong U.S. cultural understanding (travel, communication, gifting, etc.)
• 3+ years in an EA, Chief of Staff, Ops Coordinator, or high-level support role
• Strong proficiency with Google Suite, ClickUp, and modern AI tools
• Available full-time with near real-time responsiveness (8 AM–6 PM CST core hours)
• Proven experience managing calendars, inboxes, projects, and people

Benefits

• Remote-first work environment
• Flexible hours with core team availability
• Paid time off and holidays
• Opportunities for professional development
• Free access to Hadley Designs products
• A supportive team that values growth, excellence, and balance