[Hiring] Administrative Assistant, Strategic Support for Colleges and Scholars @Foundation for California Community Colleges

Role Description

This role will provide comprehensive administrative support to ensure the smooth functioning of a portfolio of scholarships, emergency financial aid, and grants programs under the direction of the Manager, Strategic Support for Colleges and Scholars. The Strategic Support for Colleges and Scholars team is part of the Resource Development Department, which also includes teams for grants development and management, gifts and corporate partnerships, and resource operations and insights.

• Provide administrative support for scholarship, emergency financial aid, and grant programs that help expand educational opportunities for California community college students.
• Maintain accurate records and track scholarship, grant, donor, and partner information to support program operations and reporting.
• Coordinate meetings, prepare agendas and materials, take meeting notes, and manage team calendars and communications.
• Prepare and organize program documents, reports, and communications while ensuring accuracy and data integrity across systems, including Salesforce and Asana.
• Support the Network of California Community Colleges Foundation (NCCCF) by coordinating board meetings, maintaining records, and assisting with member communications and engagement activities.
• Assist with planning and coordinating special events, including board meetings, roundtable discussions, newsletters, and the annual Osher Philanthropist of the Year Award event.
• Collaborate with cross-functional teams to support contracting, purchasing, reporting, and day-to-day program operations in a fast-paced, remote-first environment.

Qualifications

• Minimum of 2+ years work experience in an administrative capacity in an office environment.
• Any experience in an education or non-profit environment is a plus.
• Attention to detail, ensuring that all deliverables and projects are accurate, professional, and up to date.
• Experience with calendaring and scheduling meetings and coordinating complex events.
• Proficiency with Microsoft Office Suite (Teams, Word, Excel) and Google Suite (Docs and Sheets) required.
• Ability to work remotely and navigate various technology platforms that support remote teamwork (such as Zoom, Google Suite, MS Teams, Outlook, Asana, etc.).
• Proficiency with database management processes and/or Salesforce or similar CRM software and experience with data entry.
• Excellent verbal and written communication skills, in particular demonstrated strong notetaking skills.

Requirements

• We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better.
• Our work holds great weight and responsibility, and the opportunity to impact the lives of millions.
• Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals.
• FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency.
• Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more.
• We have a commitment to professional development and an emphasis on shared leadership, to ensure growth for employees and the organization overall.

Benefits

• Competitive compensation, generous PTO, holidays.
• Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings.
• CalPERS retirement program and optional 403(b) and 457 Retirement plans.
• Tuition reimbursement.
• Public Service Loan Forgiveness certified employer.

If you have any questions, please email us at [email protected].

Budgeted Hourly Pay Range: $21.00 - $24.00. Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.