[Hiring] Administrative Assistant & Operations Coordinator @Mirkin Solutions - Your People Operations People

Role Description

The Administrative Assistant & Operations Coordinator will provide administrative and logistics support to ensure efficient workflows across a variety of activities and responsibilities. They will report to the Executive Director and must demonstrate excellent judgment and take initiative on a wide array of projects.

• Provide administrative support for the Executive Director, including meeting scheduling, preparing briefings, minutes, and other support materials for the ASHER Board, and drafting of general correspondence and emails.
• Maintain the Executive Director's calendar, schedule and organize meetings, as well as coordinate some team travel and expense management.
• Provide event planning and logistics support for educational and cultivation events, including managing guest lists, invitation creation, RSVP tracking, event staffing, and working with offsite partners on room booking, catering, and other event logistics as needed.
• Work in collaboration with the ASHER CFO to support donor activity and tracking, including letter writing, pledge statements, tracking and monitoring incoming gifts, and maintaining donor data in information systems.
• Partner with outside organizations on education programs and initiatives as needed.
• Assist in managing website and social media accounts in coordination with outside consultants.
• Coordinate IT support for the Executive Director and ASHER team.

Qualifications

• Associate's degree and 2 to 4 years relevant experience or equivalent combination.
• Strong interpersonal skills and effective communication both in writing and verbally.
• Organized, detail-oriented, and able to multitask and meet deadlines.
• Able to work with highly sensitive, personal information and maintain strict confidentiality.
• Proficient with a variety of desktop and online applications (Microsoft Office Suite, Adobe, Google Docs, etc.). Knowledge of database management is a plus.
• Demonstrated ability to coordinate events and meetings.
• Knowledge of and experience working in organizations with informal education offerings is a plus.
• Able to work independently. This position is remote with select in-person meetings.
• Must live in the New York Tri-State area to be available for local meetings on an as-needed basis.

Requirements

• This is a part-time position approximately 25 hours per week with an hourly rate between $32-36/hour dependent on experience.
• This position may extend to full-time within the year.

How to Apply

To apply for this position, please provide your resume and cover letter explaining why you are interested in this position.

Company Description

American Society for Holocaust Education and Remembrance (ASHER) is an Equal Opportunity Employer committed to the principles of equal employment opportunity and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act.

• Ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability for service in the United States Armed Forces.