[Hiring] Administrative Assistant @Axios

Role Description

Axios is hiring an administrative assistant to support the Executive Assistant to the Founders Office with the fast-moving personal, family, and logistical needs of Axios co-founders Jim VandeHei and Mike Allen.

• Provide essential administrative support to the Founders Office.
• Help keep personal logistics, travel details, expenses, family needs, and other recurring tasks organized.
• Take ownership of details to help the Founders Office run more smoothly.
• Use AI tools to make admin workflows smarter, faster, and more organized.
• Report to the Executive Assistant and manage recurring logistics, personal tasks, family-related needs, and administrative follow-through.
• Include personal and family logistics, travel support, expenses, vendor coordination, errands, appointments, gifting, events, and other administrative needs.
• Be calm, organized, and responsive as details shift, including occasional time-sensitive needs outside standard business hours.
• Work closely with the Chief of Staff and other key stakeholders around Jim and Mike.
• Learn how a high-functioning executive office works and grow into broader administrative or executive support responsibilities over time.

Qualifications

• 1-3 years of administrative, executive support, family office, personal assistant, or high-touch operations experience.
• Strong organizational skills and enthusiasm for managing logistics, including travel, expenses, calendars, reservations, appointments, errands, and vendor coordination.
• Comfort handling personal and family-related logistics with discretion, maturity, and care.
• Excellent attention to detail, especially when managing fast-changing schedules, travel plans, and expense tracking.
• Strong written and verbal communication skills, with the ability to interact professionally with executives, colleagues, family members, vendors, and external contacts.
• Ability to manage a high volume of tasks, prioritize effectively, and follow through without constant direction.
• A customer-service mindset and willingness to jump in where needed.
• Sound judgment, discretion, and integrity when handling confidential or sensitive information.
• Proficiency with Google Suite and comfort learning new tools.
• Interest in using AI tools to work smarter, move faster, and improve administrative workflows.
• Event planning, hospitality, or complex travel coordination experience is a plus.
• Desire to grow into broader executive support responsibilities over time.

Requirements

• Starting salary for this role is in the range of $25.00 - $30.00 per hour.
• Salary is dependent on numerous factors, including but not limited to location, work experience, and skills.
• This range does not include other compensation benefits.
• Axios' compensation philosophy takes into account cost of labor differentials across the country.
• This is a remote-optional job posting.

Benefits

• 401(k) with employer match.
• Robust PPO and high-deductible health insurance options on the Blue Cross Blue Shield network.
• Employer Health Savings Account (HSA) contribution for the high-deductible health plan option.
• Dental and vision coverage.
• Primary caregiver 12-week paid leave.
• Generous vacation policy, plus holidays.
• One mental health day per quarter.
• Annual learning and development stipend.
• $100 monthly work-from-home stipend.
• Tele-mental health services through Headspace.
• OneMedical membership, including tele-health services.
• Personal health advocacy resources through HealthAdvocate.
• Inclusive fertility, hormonal health, and family forming benefits through Carrot Fertility.
• Access to the Axios “Family Fund” for financial support during hardships or emergencies.
• Increased work flexibility for parents and caretakers.
• Virtual company-sponsored social events.
• A strong and positive work environment.
• A commitment to an open, inclusive, and diverse work culture.

Company Description

Axios is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, age, gender identity, gender expression, veteran status, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.