[Hiring] Administrative Assistant @WeAssist.io

Role Description

Our client is hiring an Administrative Assistant to be the organizational backbone of their growing nonprofit—keeping data clean, communications warm, and operations running smoothly behind the scenes. As their programs and partnerships expand, the internal team needs a reliable, mission-aligned partner to take ownership of CRM management, donor and volunteer communication, event logistics, and day-to-day administrative tasks. This role is about more than checking boxes—it's about helping a kindness-driven organization extend its impact even further.

If you're a warm, detail-oriented, and highly organized administrative pro who loves making people feel seen, supports mission-driven work, and thrives juggling multiple projects in a relational, faith-friendly environment—this role could be a great fit for you.

Qualifications

• Nonprofit or Faith-Based Experience – Background working with charitable nonprofits, faith-based organizations, or Christian communities.
• Administrative & Executive Support Background – Solid experience in administrative or executive assistance, event coordination, and data entry.
• Comfortable with Phone Communication – Willing and able to spend approximately 15–20% of the workday on phone calls.
• CRM Proficiency – Hands-on experience with a CRM platform (Neon CRM is a major plus).
• Strong Written & Verbal English – Excellent communication skills for engaging donors, partners, and volunteers.
• Warm, Genuine People Skills – Friendly, affirming, and people-first attitude.
• Detail-Oriented & Organized – Strong attention to detail and ability to track many moving parts.
• Team Player with Initiative – A creative problem-solver who brings ideas back to the team.

Requirements

• Logistics or Food Bank Coordination – Experience coordinating logistics with suppliers, vendors, or food banks is a major plus.
• Reporting & Spreadsheet Skills – Comfort exporting CRM data into Excel and building clean, useful reports. Advanced Excel skills are a MAJOR PLUS!

Benefits

• Mission-Driven Work – Support an organization that's actively making lives better in their community.
• Warm, Relational Culture – Join a tight-knit core team where affirmation, kindness, and care are the norm.
• Long-Term Stability & Growth – Opportunity for a long-term, dependable hire.
• Big-Picture Exposure – Sit in on leadership meetings to deepen your understanding of operations.
• Tangible Community Impact – See firsthand how your work supports food shelves, volunteers, donors, and underserved families.
• Permanent Remote Setup – Work from anywhere with a clean setup and strong wifi.
• Purpose Over Pressure – A workplace where kindness and genuine care are valued.