[Hiring] Admin, Global Proposal Center @AVI-SPL

Role Description

The GPC Administrator will play a key role in supporting the GPC and Global Sales Team by managing general department operation activities. The role provides essential administrative support to enable GPC and global sales success. The role is responsible for ensuring all presales documentation—vendor forms, subcontractor and proposal related forms, etc.—are accurately prepared and processed to ensure compliance and work integrity, maintaining customer contracted portals and third-party compliance platforms, ownership of reference outreach and RFP repository information, and working within bid portal systems and adhering to processes for opportunity distribution.

By handling day-to-day administrative details, the GPC Administrator enables the GPC and global sales team to focus on customer engagement, revenue generation, and proposal work while ensuring accuracy for all work performed.

Qualifications

• Minimum of a High School Diploma or equivalent
• Minimum 2-4 years of experience with office administrative functions preferred
• Demonstrated proficiency and experience with Microsoft Office (Word, Excel, Outlook)
• Ability to balance multiple tasks with changing priorities
• Energized self-starter capable of working and thinking independently and ensuring deadlines are met
• Must be able to thrive in high-paced work environment that requires 100% accuracy in all work output
• Must have organizational acumen to ensure departmental success and efficiency
• Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
• Excellent attention to detail and organization skills
• Must have clear and professional communication skills (written and oral) both internally and externally
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
• Demonstrated customer service focus and client communication skills
• Ability to handle sensitive and confidential information
• Experience with CRM systems and sales reporting tools
• Ability to collect and maintain prequalification and registration data base details
• Accountable for accurate and timely monthly reporting for all customer contracted portals and third-party compliance platforms and ensure A/Green grading is maintained
• Ensure follow-up internally and with customers related to customer references and maintain proper tracking
• Create and maintain repository information within our systems and tools and provide proactive outreach for information collection; ensure all data points are uploaded and accurate
• Ability to work within bid portal systems and adhere to processes for opportunity distribution
• Analytical mindset with the ability to compile and interpret sales/contract documentation

Requirements

• Bachelor’s Degree (Nice To Haves)

Benefits

• Medical benefits, including vision and dental
• Paid holidays and PTO
• Enjoyable and dynamic company culture
• Training and professional development opportunities