[Hiring] Admin and Projects Assistant @Fathm
Mar 28, 2025 - Fathm is hiring a remote Admin and Projects Assistant. đź’¸ Salary: ÂŁ23,000 per annum. đź“ŤLocation: UK.
Role Description
We are recruiting for an experienced and capable Admin and Projects Assistant to join us 30 hours a week for an initial fixed term contract until 31 December 2025, with scope for this to be extended.
As an Admin and Projects Assistant, you will work closely with Fathm’s Office Manager and Operations & Delivery Manager to play a crucial role in ensuring the smooth operation of our remote office, provide support to our global team and contribute to ensuring our work is delivered to a high standard. This fast-paced and varied role will require working across many areas of the organisation. Familiarity with accounts and finance is a plus.
The position is for an immediate start, primarily working remotely, but with occasional in-person meetings in either London or Surrey. Candidates must already have the right to work in the UK. You will need to ensure you have access to a suitable professional and confidential environment with a reliable internet connection in which to carry out your duties.
The position is full time with 30 hours a week to be worked Monday to Thursday during our core business hours of 9am-5:30pm, with some flexibility required to meet business needs.
Qualifications
- Experience providing admin and project support in a small or medium size rapidly growing company is essential.
- Strong organisational skills, including the ability to manage competing tasks and prioritise your own workload to meet deadlines.
- Clear, confident communication—both written and verbal—with attention to tone, accuracy, and professionalism.
- Excellent attention to detail and ability to follow established processes, while also suggesting improvements where relevant.
- Comfortable working with IT tools such as Google Workspace, Zoom, Monday.com and Canva, with the ability to quickly learn new systems.
- A collaborative mindset—happy to assist others and step in where needed, with a flexible and team-oriented approach.
- A calm, solutions-focused attitude to working independently in a remote working, and often fast-paced, environment.
- An understanding of professionalism in the workplace, including the importance of being reliable, and maintaining confidentiality.
Requirements
- Managing calendars, booking meetings, coordinating schedules and making travel arrangements.
- Carrying out general admin tasks including inbox management, shared file organisation, document formatting, and internal communications.
- Assisting with preparation of contracts and legal documents.
- Supporting invoicing and expense tracking.
- Helping maintain compliance with policy and legislation related to data protection, health and safety, and other processes.
- Providing practical assistance to client and internal projects—such as setting up and running Zoom sessions, sharing resources, updating trackers or timelines, or following up on actions.
- Contributing to the creation and coordination of project materials such as slides, worksheets and reports, using templates provided.
- Supporting online learning communities by updating content, responding to participant queries, or helping with scheduling.
Benefits
- A competitive salary of ÂŁ23,000 per annum.
- A 4 day working week as standard.
- The opportunity to work on a wide range of projects with diverse clients, often at the cutting edge of newsroom innovation.
- 22.5 days of annual leave per year plus bank holidays.
- All equipment provided so you can do your job.
- We are committed to promoting our employees' professional growth and development through training and career advancement opportunities.
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| đź“Ť | Be aware of the location restriction for this remote position: UK |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
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Salary
đź’¸
ÂŁ23,000 per annum
|
Remote
Location
UK
|
|
Job Type
contract
|
Posted
Mar 28, 2025
|
| đź“Ť | Be aware of the location restriction for this remote position: UK |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
