[Hiring] Client Partnerships Coordinator @TrendyMinds

Role Description

TrendyMinds is looking for a Client Partnerships Coordinator to keep the operational engine of our client accounts running smoothly. You'll be the person who keeps projects organized, deadlines on track, and communication flowing — the reliable foundation that lets the rest of the team focus on strategy and client relationships. This is a role for someone who thrives on details and follow-through. You'll live in Asana, coordinate across internal teams, prep the team for every client conversation, and flag opportunities you notice along the way.

What You'll Do

• Keep projects organized and on track:
  • Own Asana for your assigned accounts — creating and updating tasks, tracking deadlines, and following up with internal teams so nothing slips through the cracks.
• Support client communication:
  • Handle scheduling, meeting logistics, status update emails, and day-to-day follow-ups, serving as a reliable point of contact that keeps engagements moving without pulling senior team members into operational details.
• Prep and document meetings:
  • Build agendas, assemble supporting materials, take notes, and track action items so the team walks into every conversation prepared and walks out with a clear record of decisions and next steps.
• Assemble reports and documentation:
  • Pull data from Asana and other project tools to build status reports and project summaries, keeping documentation organized so institutional knowledge lives in systems, not inboxes.
• Flag opportunities:
  • Notice client requests or comments that may signal unmet needs, and pass them to your supervisor with context so nothing gets lost.

Qualifications

• 1–3 years of experience in project coordination, account coordination, administrative support, or a similar role — agency experience is a plus but not required.
• Strong organizational skills and comfort managing multiple deadlines and priorities at once.
• Hands-on experience with a project management tool (Asana or similar).
• Clear, professional written and verbal communication skills.
• Comfort using AI tools to draft status updates, format reports, organize notes, and surface overdue or at-risk tasks.
• Sound judgment about when something needs to be escalated versus when it can wait.
• A proactive, detail-oriented mindset — you notice what's missing before someone has to ask.

Requirements

• Experience supporting client-facing teams in a marketing, creative, or professional services environment (Nice to Have).
• Experience taking meeting notes and tracking action items for cross-functional teams (Nice to Have).
• Familiarity with reporting or dashboard tools beyond Asana (Nice to Have).

Benefits

• 30 paid days off and 401(k) matching.
• 100% coverage of health insurance premiums for all team members and 50% for their spouses and dependents.
• Flexible schedule to accommodate different work styles, times, and locations.
• New equipment to ensure high-quality work production.
• Resources for community involvement through a philanthropy committee and donation matching system.