[Hiring] Administrator, Estate Management, Account Management Services @JLL

Role Description

As an Administrator for Estate Management on the Client account, you support day-to-day operational management of this strategic client across EMEA, reporting to the Team Leader and Senior Estates Surveyor. This Warsaw-based role focuses on maintaining effective real estate operations processes.

Responsibilities

• Data Management:
  • Review critical dates from lease agreements
  • Maintain accuracy of lease records
  • Migrate documents to database systems
  • Ensure compliance with lease terms
  • Prepare monthly reports
• Financial Management:
  • Raise purchase orders
  • Coordinate billing and financial reporting
  • Provide rent receivable data
  • Facilitate timely payments
  • Reconcile invoices against lease terms
• Stakeholder Relationship Management:
  • Regular communication with AP, landlords, managing agents, and suppliers
  • Organize client meetings
  • Coordinate collaboration between internal departments
• Strategic Operations Management:
  • Manage process manuals
  • Maintain service processes in line with SLAs
  • Act as main client contact point
  • Coordinate workflows across departments

Qualifications

• Fluent in written and spoken English
• Very good MS Office skills
• Knowledge of real estate leases and obligations is a plus
• Understanding of PO and AP processes is a plus
• Good analytical skills
• Attention to detail
• Creative thinking
• Strong organizational abilities
• Ability to work under time pressure
• Strong communication and interpersonal skills
• Proactive problem-solving approach
• Willingness to take on new challenges and responsibilities
• Experience with vendor and stakeholder management is a plus

Requirements

• Employment contract
• Competitive benefit package (incl. Benefit Systems, private healthcare, life insurance)
• Possibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospective
• Opportunity to demonstrate your own initiatives
• Attractive office location in A class building within a 5-minute walk from the metro station
• Comfortable working environment (own canteen, library, relax area)
• Opportunity to participate in training and development programs
• Friendly and supportive company culture

Location

Remote – Warsaw, POL