[Hiring] People Operations Manager @Vynca

Role Description

We are seeking a People Operations Manager to lead the operational backbone of our People function. This is a critical hire: you will own payroll, benefits, multi-state tax and employment registration, HRIS administration, and compliance operations for a fast-growing 220-person distributed workforce. You will directly manage our Sr. Payroll & Benefits Administrator and our future HR Compliance Specialist, and serve as the go-to expert for the operational and regulatory complexity that comes with supporting clinical teams across the country.

You will be joining a mission-driven team at an inflection point. Our work directly supports clinicians and care navigators who are making a meaningful difference in the lives of patients with serious illness and complex needs. We take compliance and operational excellence seriously — not as bureaucracy, but as care for our people. This role is right for someone who has done this work before, ideally in healthcare or another highly regulated, multi-state environment, and who can move fast without cutting corners. You are equally comfortable running accurate payroll and presenting a compliance risk summary to leadership.

This is a remote position with occasional travel required for training, meetings, and other business needs. At this time we are only considering applicants in the following states: Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, and Washington, with a preference for applicants based in MST or CST.

Qualifications

• 6+ years of progressive HR operations or payroll/benefits experience, with at least 2 years in a management role
• Demonstrated experience managing multi-state payroll and employment compliance (20+ states strongly preferred)
• Deep knowledge of federal and state wage and hour law, benefits regulations (ERISA, ACA, HIPAA), and employment tax requirements
• Hands-on HRIS experience; strong preference for candidates with experience in Rippling
• Track record of building or improving people operations infrastructure in a high-growth organization
• Strong analytical skills and comfort with data — you can build a report and tell the story behind the numbers

Requirements

• Own end-to-end payroll processing across all states, partnering with our Sr. Payroll & Benefits Administrator to ensure accuracy and timeliness
• Oversee benefits administration including open enrollment, carrier relationships, COBRA, and leave-related benefit coordination
• Ensure compliance with federal and state wage and hour laws, including overtime, exempt/non-exempt classification, and pay equity requirements
• Serve as the escalation point for complex payroll and benefits issues
• Manage state and local tax registrations, nexus determinations, and employer account maintenance across all active states
• Proactively manage registration requirements as Vynca expands into new states
• Own the HRIS platform (configuration, data integrity, reporting, and user support), ensuring it scales with our growth
• Drive system improvements and integrations across payroll, ATS, benefits, and performance tools
• Build and maintain people data dashboards and reporting for HR leadership and Finance
• Partner with the HR Compliance Specialist to maintain federal and state compliance across all employment programs
• Oversee I-9/E-Verify administration, EEO-1 and VETS-4212 reporting, and other regulatory filings
• Identify compliance risks proactively and recommend mitigation strategies to People leadership
• Directly manage and develop the Sr. Payroll & Benefits Administrator and HR Compliance Specialist
• Foster a team culture of accuracy, responsiveness, and continuous improvement
• Serve as a thought partner to the Chief People Officer on operational strategy and infrastructure decisions

Preferred Qualifications

• Experience in healthcare, home health, or another distributed clinical workforce environment
• Familiarity with clinical employee classifications (exempt vs. non-exempt, per diem structures, clinical licensing considerations)

Additional Information

• The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.
• A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.
• This job description is not exhaustive and may include additional activities, duties, and responsibilities not listed herein.
• Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.
• Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.
• At Vynca Inc., we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.