[Hiring] Administrative Assistant @Asiacruit BPO, Inc.

Role Description

The Administrative Assistant will provide high-level, cross-functional administrative and clerical support on a fully remote, 40-hour-per-week basis. This specialized role features a strict split-week schedule dedicated entirely to supporting two critical regional arms:

• 3 Days per week: Dedicated support to the global Academy training division (including cross-border support for employees in the US, Canada, and various global markets).
• 2 Days per week: Direct administrative assistance to the Managing Partner for Southeast Asia (based in Singapore).

This opportunity is for a highly proactive, forward-thinking professional who stays on top of every detail, thrives in a fast-paced international corporate environment, and possesses the polished communication skills necessary to interface smoothly with regional executive leadership.

Qualifications

• Bachelor’s degree in Business Administration, Communications, International Relations, or a related field is preferred.
• Minimum 3–5 years of experience in an Executive Assistant, Secretary, or high-level administrative role within a multinational environment, BPO, or premium professional services firm.
• Exceptional verbal and written English communication skills are mandatory; must exhibit a polished professional image and elite corporate etiquette.
• Outstanding organizational and calendar management skills, with proven experience handling multi-time zone scheduling across Cambodia, Malaysia, Thailand, Singapore, and various global markets.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (MS Teams, Zoom).
• Must have a dedicated, reliable home office setup with high-speed internet suitable for full-time remote corporate work.

Requirements

• Proactive Calendar Management: Own and drive calendar alignment for the Managing Partner for Southeast Asia, masterfully handling complex, multi-timezone cross-border scheduling and prioritizing agendas ahead of time.
• End-to-End Travel Coordination: Manage complex regional travel arrangements, including flight bookings, hotel accommodations, visa requirements, and detailed, foolproof itineraries.
• Expense & Billing Support: Take full responsibility for executive expense management, including meticulous receipt sorting, expense report preparation, and basic billing/invoice processing.
• Cross-Border Employee Support: Assist regional teams by providing administrative support to employees stationed across Cambodia, Malaysia, Thailand, Singapore, and various global markets.
• Training Coordination: Assist the Academy team with scheduling, tracking, and coordinating global training programs and learning modules.
• Resource Management: Prepare, format, and organize training materials, presentations, and digital resource kits.
• Virtual Events: Manage logistics for virtual training events, including digital room setups, calendar invitations, and attendee coordination.
• Execute all day-to-day administrative and clerical tasks with high precision and efficiency to streamline cross-team operations in a remote setup.
• Oversee document control, data entry, and records management, ensuring strict confidentiality of sensitive corporate and client information.
• Draft, proofread, and format professional correspondence, reports, and internal communications.

Benefits

• 100% Fully Remote Work Setup.
• Work Schedule: 08:00 AM to 05:00 PM PHT | 40-hour workweek (Monday to Friday).
• Equipment Procurement: Work tools and devices are provided by the company.
• Global Exposure: Direct involvement with an elite, international professional services firm spanning major Western and Asian hubs.

How to Apply

To apply, please visit asiacruit.com or send your resume directly to [email protected] with the subject line: "Administrative Assistant – Henley Account – [Your Name]".