Travel & Accommodation Administrator (Site)

ABOUT THIS CAREER OPPORTUNITY

The Western Industrial Region delivers solutions to a diverse customer base in Oil & Gas, Mining, Hydro, and Manufacturing across Canada's four Western Provinces. Our business line includes Construction, Turnarounds & Maintenance, Commissioning, Fabrication and Engineering Services.

If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

We are seeking a Travel & Accommodation Administrator to be based at the CNRL Horizon Site in Northern Alberta.  This is a temporary position to support an industrial construction turnaround project starting February 2023 with the potential to be 3-month duration. It will be a rotation of 4 days on & 3 days off at 10-hour days pre-outage with rotation to increase to 24 days on & 4 days off at 12-hour days during the outage.  Charter flights from Calgary or Edmonton and camp will be provided.

The Travel & Accommodation Administrator is responsible to work closely with CNRL travel team to coordinate all Black & McDonald charter flight & camp accommodation requirements and will report to Project Cost Controls.  Duties and responsibilities include but are not limited to:

• Ensure arrangements are in compliance with the contract and client/company's travel policy
• Ensure booking confirmations, itineraries (arrival & departures), maps, directions and instructions are delivered to the traveler in a timely manner
• Maintain all changes to traveler profiles
• Ensure travelers are provided with updated information including flight or camp changes
• Be part of an overall team and liaise with other staff members to ensure continuity and standards are maintained
• Submit reports to Project Cost Control as required
• Provide administrative assistance as required to the project team including but not limited to; Timesheet & LEM processing, onboarding, HR and safety tasks
• Assist project team in any other administrative duties as required

COMPETENCY REQUIREMENTS

• Communicates Effectively (excellent verbal and written communication skills)
• Customer Focus
• Holds Self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload)
• Problem Solving and Innovation (strong analytical and critical thinking skills)
• Teamwork and Collaboration (demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)

EDUCATION & WORK EXPERIENCE REQUIREMENTS

• University Bachelor's Degree or College Diploma preferable in Business/Office Administration or equivalent
• CSTS-09 / CSO / BSO / PST / SCOTT
• 7+ years' in a similar role & Industry with remote site experience
• Experience & knowledge working with unions

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Advanced proficiency in Microsoft Office (Excel, Word & Outlook) in addition to SharePoint, scanning and working with pdf, jpeg & image documents
• Able to learn new systems and processes advanced computer literacy
• Self-motivated, with a strong desire to succeed
• Customer service focused mind set
• High attention to detail and extreme accuracy in all areas of work
• Able to work in a fast paced, multi deadline, team oriented environment with shifting priorities and rapid change
• Effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment
• Demonstrates a sense of urgency and strong commitment to achieving goals
• Ability to multi-task and with strong problem identification / resolution skills
• Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude
• Ability to interpret and implement company policies and procedures
• Operates with integrity, discretion and maintains confidentially at all times
• Pre-access A&D will be required

Black & McDonald welcomes and encourages applications from persons with disabilities.  Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.