[Hiring] Executive Assistant @Workstreet

We're seeking a highly organized and tech-savvy Executive Assistant to provide comprehensive support to our co-founder and Chief Information Security Officer (CISO). This is a remote position requiring someone who thrives in a fast-paced startup environment and is comfortable leveraging AI tools to maximize efficiency and productivity.

Calendar & Meeting Management

• Manage CISOs complex calendar across multiple time zones using Google Calendar.
• Schedule and coordinate internal and external meetings.
• Optimize meeting flow and minimize calendar conflicts, including mix of travel, in-person, and virtual.
• Prepare meeting agendas and materials as needed.
• Draft after meeting actions and follow-ups based on transcripts or recordings.

• Maintain and update running task lists and priorities.
• Track deadlines and deliverables.
• Coordinate follow-ups on action items.
• Ensure nothing falls through the cracks.

• Check in and status via Slack twice daily (morning and evening in your timezone).
• Execute daily click-through tasks in various SaaS applications:
• • Email - manage and prioritize inbox, draft emails, flag critical items.
  • Slack - monitor groups and channels, flagging items that need attention.
  • Hubspot - add and update records as needed.
• Monitor and manage shared credential systems securely.
• Handle routine administrative tasks efficiently.

• Research prospective companies and evaluate fit with Workstreet's ICP.
• Track and analyze security and compliance tools in the market.
• Monitor competitor activities, pricing, and service offerings.
• Research leads and contacts, gathering relevant background information.
• Stay informed on security trends and emerging threats.
• Research and synthesize compliance frameworks.
• Evaluate and test new AI models and tools for potential business applications.
• Compile research findings into actionable summaries and recommendations.

• Book domestic and international travel arrangements.
• Manage itineraries, accommodations, and transportation.
• Handle travel changes and emergency rebooking.
• Coordinate travel logistics with meeting schedules.

• Assist with social media posting and content scheduling.
• Monitor and engage with comments and messages.
• Support LinkedIn thought leadership initiatives.
• Maintain consistent brand voice across platforms.

• AI Proficiency: Comfortable using AI tools (ChatGPT, Claude, etc.) to enhance productivity and work quality.
• SaaS Experience: Familiar with common business applications (Slack, Google Workspace, Hubspot, etc.).
• Security Awareness: Comfortable working with shared credential systems.
• Communication: Excellent written and spoken English with strong attention to detail.

• 3+ years experience as EA/VA, preferably supporting C-level executives.
• Experience working with US-based tech companies.
• Proven track record in fast-paced startup or high-growth environments.
• Self-motivated with ability to work independently across time zones.
• Extremely organized with strong prioritization skills.
• Proactive problem-solver who anticipates needs.

• Reliable high-speed internet connection.
• Quiet, professional home office setup.
• Must be amenable to work U.S. EST time zone hours.
• Fluency in written and verbal English communication skills.
• Primary communication via Slack.
• Regular video calls as needed.
• Must be responsive during agreed-upon working hours.

What We Offer

• Competitive Compensation: A competitive base salary with regular performance reviews linked to merit-based appraisals and bonus opportunities.
• Growth Opportunity: Early-stage company with significant room for career advancement.
• Remote-First Culture: Flexibility to work from anywhere while collaborating with a global team.